The most important type of email you need to know how to write in Canada is a Request Email. This is an email where you are asking for something. You could be writing this email to your manager, supervisor, co-worker, or any other person who is your new or existing work/business contact.
These are 3 key phrases that will help you to write a polite email:
– I would like to…
– I was wondering if it would be possible to…
– Could you please…
Cultural note: In Canada, your request should be written in the beginning of the email, NOT at the end of it.
Here are the 5 parts of an email:
Subject:__________ (short and to the point – it should say what you want)
Greeting:_________(If you know the person: Hi Anna, or, if you don’t know the person: Dear Anna, )
Body:____________(one or two short paragraphs – don’t write long emails, people are too busy to read long emails)
Closing:_________ (Sincerely, Kind Regards, Best Regards, )
Sign:____________(First name and Last Name)
Look at the example below:
Subject: Would like to change to morning shift
I would like to change my schedule to morning shifts. I am currently working an evening shift (4pm to 12am) but unfortunately my personal circumstances have changed and this schedule is increasingly difficult for me to maintain. I was wondering if it would be possible for me to switch to a morning shift. Could you please let me know if there are any positions currently available or perhaps if any employee would like to switch with me?
I really appreciate your help in this matter.
– Commas after the greeting and the closing
– No full stop after your name
Also, note the amount of ‘what space’ – make your email easy to read by spacing your lines properly (your emails should look ‘white’)
Before you write any type of email, the best thing to do is to search a sample of it in Google.