ALL YOU NEED TO KNOW ABOUT WRITING EMAILS
The most important type of email you need to know how to write in Canada is a Request Email. This is an email where you are asking for something.
You could be writing this email to your manager, supervisor, co-worker, or any other person who is your new or existing work/business contact.
These are 3 key phrases that will help you to write a polite email:
– I would like to…
– I was wondering if it would be possible to…
– Could you please…
Cultural note: In Canada, your request should be written in the beginning of the email, NOT at the end of it.
Here are the 5 parts of an email:
Subject:__________ (short and to the point – it should say what you want)
Greeting:_________(If you know the person: Hi Anna, or, if you don’t know the person: Dear Anna, )
Body:____________(one or two short paragraphs – don’t write long emails, people are too busy to read long emails)
Closing:_________ (Sincerely, Kind Regards, Best Regards, )
Sign:____________(First name and Last Name)
Look at the example below:
_______________________________________
Subject: Would like to change to morning shift
Hi Anna,
I would like to change my schedule to morning shifts. I am currently working an evening shift (4pm to 12am) but unfortunately my personal circumstances have changed and this schedule is increasingly difficult for me to maintain. I was wondering if it would be possible for me to switch to a morning shift. Could you please let me know if there are any positions currently available or perhaps if any employee would like to switch with me?
I really appreciate your help in this matter.
Kind Regards,
Maria Kelones
_________________________________
Punctuation:
– Commas after the greeting and the closing
– No full stop after your name
Also, note the amount of ‘what space’ – make your email easy to read by spacing your lines properly (your emails should look ‘white’)
Final Tip:
Before you write any type of email, the best thing to do is to search a sample of it in Google.
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